Conference report

The Conference tab of the Events report displays information about active and completed conference bridge sessions for the event. This page also allows you to manage the conference bridge, including muting (and un-muting) users and removing users from the call.

The Conference report displays instructions on how to join the conference bridge, which you can copy and send to participants who were not directly notified by xMatters. It also displays information about the event associated with the conference bridge, including the name and description of the event, the user who initiated the event, and the time the event was initiated. You can also use this report to quickly look up information about call participants, such as their contact information and the groups they belong to. This enables you to confirm that representatives of the required groups are present on the call.

The Conference tab displays information about conference bridge sessions that are hosted by xMatters. Externally-hosted conference bridges are not displayed on this page.

View and edit conference bridge details

You can edit details of the conference bridge directly on the Conference Report.

Manage the conference bridge

The participants list displays the users who are connected to the call, including those who have joined the call by responding to xMatters voice notifications and those who have manually called in to the conference. When a user joins the call by connecting directly from a voice notification, xMatters displays their user name in the participants list. If the user was targeted for the call as part of one or more groups, the groups will be listed next to the user's name.

A conference bridge becomes active only when two or more participants join the call. If the first user to join the call leaves before a second user joins the call, the conference does not end because it has not been made active. An active conference ends when the participants leave the call, the event is terminated, or the conference is manually ended. Once a conference has ended, participants cannot join the call.

When a user dials in to the conference manually, xMatters attempts to determine their user name from the call-in phone number. If xMatters cannot identify a call-in user, such as when the phone number is not recognized or when it belongs to more than one user, xMatters displays the call-in phone number instead of a user name. You can edit the call-in phone numbers and replace them with the user's name or another meaningful description.

When a user manually calls in to a conference bridge from a phone that uses an extension, xMatters can identify the incoming phone number but cannot determine the extension. If there are multiple users in the system that have the same phone number but use different extensions, xMatters cannot determine which of these users is calling in by inspecting the incoming phone number. In this case, the participants list displays the phone number instead of a user name.