All Events report

The All Events report gives you a window into past events, providing you with access to more of your xMatters data to support root cause analyses, address compliance requirements, and other important processes. Our extended data retention capabilities allow you to enjoy improved visibility into your xMatters data via the report.

A quick word about your data...

Prior to extending our data retention capabilities, the default storage limits were 30-days of runtime data and 60-days of archived data. When we began populating your historical data in October 2018, we maintained whatever information was available in your system at the time, so your initial experience with the All Events report will be unique to you and your system. Data that was purged before data retention was extended for your system is not available but, going forward, xMatters retains all of your event data, along with historical on-call and notification history. This means that the All Events report continues to grow in functionality and depth of presentable data, but also limits visibility to that data based on your pricing plan so you only pay for the data you need.

If you're looking for information on currently live events, or events within the last 30 days, you might want to use the Recent Events report.

All Events report fields and features

When you open the All Events report, you'll notice the event data displayed in a table:

The All Events report includes the following fields:

Column	Description
Event ID	The unique event identifier created when the event was initiated.
Message Subject	The subject of the email message sent from the event.
Date Started	The date and time when the event began.
Initiator	The name of the integration or the ID of the person who initiated the event. If initiated by a person, clicking the initiator's name opens their profile card and contact information.

Arranging the report

To more easily view data in the table, do one or more of the following:

To sort the content of a column in alphabetical or chronological order, click the column header. (Click the header again to reverse the sort order.)
To change the width of a column, move the pointer over the edge of the column and when the re-size icon appears, click and drag the column to the desired size.
To rearrange the columns, click and drag a column header to a new location on the table.
If the list contains more entries or columns than can be displayed on your screen, scroll horizontally or vertically. The system automatically loads more data as scroll down the page.
To include or exclude information from the All Events report, click the Columns drop-down menu. Every column (with the exception of the Event ID) can be hidden from view to give you more real estate to see the things that matter to you. When you've hidden a column, and want to see it again, it is added as the last column of the table.

Search to filter results

The search bar helps you quickly filter information by creating search capsules, which show the search category or parameter on the left side of the pill, and the terms you want to search for on the right. You can create more capsules to further refine your results. (Results must match ALL of the specified criteria.)

To filter your results:

Click in the Search bar and start typing (a minimum of two characters).
In the list of possible search categories, select the value for your search. You can also click Show All to create a search capsule for a category and edit the value later.
- xMatters creates a capsule for your criteria in the search bar, and updates the list of returned results.
To refine your results, do any of the following:
- Create another capsule with different criteria.
- Click the right half of a capsule to edit the search criteria. Select the criteria you want to see, and then click Apply.
- To broaden search criteria, click the x to delete the search capsule.

You can only have one item per capsule, and one capsule per search category (for example, you can't search for two initiators at once).

Click any link on the Overview tab to automatically create a search capsule for that tab of the report. The information is filtered and only the results you want to see are displayed.

Time frame searches

The All Events report displays events for a specific time frame. You can search by a number of days (Past 30 Days, Past 60 Days, or Past 90 Days), or specify a date and time range using the calendar and time pickers, and click Apply. The search results update to match your date range.

You can search by a date range to return all events that were initiated within that time frame. The search results will not include events that were initiated outside of the time frame, even if they were active during the specified time frame.

For example: You set a date range of November1, 2018 - December1, 2018 and click Apply. An event triggered on October 30 that is still active on November 1 is not displayed.

As you add search criteria, the All Events report automatically updates the results to display only the events that match your criteria. The report also highlights the part of each event that matches your search terms.

Include system events

You can also include system events such as device validations, SMS confirmations and deactivations, error responses, temporary absence notifications, and voice recording calls. System events are not included in search results by default. To include system events, click the Include System Events check box.

Certain types of system events are only visible to Company Supervisors while others are available to all users. If you do not see events as expected, you might not have the appropriate permission level for the event type.

If you navigate away from the All Events report when the system events are included, the system events remain in the report when you come back to the All Events report page.

As xMatters continues to collect more events from your system, the All Events report will provide more robust information. Your visibility into that data is based on your pricing plan so you only pay for the data you need. If you search over a time frame that's longer than your pricing plan provides, the All Events report displays a message to let you know.

Detailed event information

The All Events report provides you a high-level look at every event in your system. But if you want more information about a specific event, just click an Event ID to drill into the details.

Overview tab

Clicking the Event ID displays the event Overview tab.

The Overview tab shows you general overview information about the event and includes the following fields:

Column	Description
Event ID	The unique identifier created when the event was initiated.
Status	The status of the event. Status options are: Active: The event is active at the point in time the report is run. Suspended: The event was suspended at the point in time the report is run. Terminated: The event is complete at the point in time the report is run.
Duration	The elapsed time of the event. If the event is active, the duration displays when the event started until the current time. If the event is terminated, the duration displays how long the event was open.
Start	The date and time when the event started.
End	The date and time when the event completed. If an event is either active or suspended, the End field is not displayed.
Source	The name of the workflow or integration.
Form	The name of the form that triggers the event.
Initiator	The name of the integration or ID of the person who initiated the event.
Sender Display Name	If Sender Overrides are enabled for a form, name set by the form designer is displayed.

Highlights and statistics

The Notification Highlights section provides you with a quick overview of the notifications for the event. You can quickly see how many users were notified, the time to the first notification, and the percentage of notifications that failed.

Click See statistics to jump to the Notification Statistics section. The Notification Statistics section contains detailed notification information, such as how many notified users did not respond, or how many notifications failed. The Notification statistics table includes the following fields:

Column	Description
Delivery Results	The notification options for an event. Available notification options are: Responded: The number of users who received and responded to the notification. Did not respond: The number of users who received, but did not respond to the notification. Pending: Only displayed when the event is active. The number of users targeted on at least one of their devices, for which a "Provider Delivered" response has not yet been received. Not notified: Only displayed when the event is no longer active: The number of users targeted on at least one of their devices, for which a "Provider Delivered" response has not yet been received. Failures: The number of users who could not be notified on any of their devices.
Count	The number of users targeted on at least one of their devices, for which a "Provider Delivered" response has been received.
Percent	The percentage of users (out of the total number of users) for a specific delivery result type.

The Response Highlights section contains an overview of the responses for the event. You can quickly see how many recipients responded to the notification, the time it took the recipients to respond, and the percentage of recipients who failed to respond.

Click See Statistics to jump to the Response Statistics section. The Response Statistics section provides you with detailed response information, such as how many users responded, and which response option the notified users selected. The Response statistics table includes the following fields:

Column	Description
Response Choice	The response choices available for an event. Response options for notifications are set when the workflow or flow is designed. The No Response option includes all users who did not respond to the notification, users who were not notified, and notification delivery failures.
Count	The number of users targeted on at least one of their devices, for which a "Provider Delivered" response has been received.
Percent	The percentage of users (out of the total number of users) for a specific delivery result type.

User Delivery tab

The User Delivery tab provides you with detailed information on who was notified for a specific event, which group (or groups) they belong to, the delivery status, the date and time of the notification, and which devices were contacted.

The User Delivery tab contains the following fields:

Column	Description
User	The first and last name of the user notified.
Group Notified	The group or groups to which that user belongs that received the notification.
First Delivery	The date and time of the first notification attempt.
Delivery Status	The delivery status of the notification. Available notification options are Responded and Failed.
Responses	The response option selected by the user, with the date and time the response was sent. If the user responds to a notification multiple times, for example by accepting the notification, then escalating it, the response status displays the last response provided by the user. In this case, the user's last response was "Escalate".
Devices	The device types notified, in order of their notification. Click the device icons to view detailed device notification information. If the device was given a specific name when it was added to a user's profile (for example "Stan - work email"), the name is displayed with notification information. If no name was provided, the device type is displayed.

Except for Devices, you can sort the columns on the User Delivery page in either ascending or descending order to group information in the way that's most useful to you. You can also rearrange columns by dragging and dropping, or resizing the headers.

Exporting the User Delivery report

You can export the contents of the User Delivery tab as a multi-tabbed .csv file to perform additional data analysis. This is useful if you'd like to take a closer look at when users were notified, if they were notified as part of a group, their responses, and which devices they used to respond. For users with the appropriate permissions, the User Delivery report also contains the values of the users' custom fields and attributes. The higher level event details are separated into their own tab and any filters applied to the User Delivery tab, such as alphabetically sorting a column, are preserved in the exported file.

Click the Export button and select the download location. After the file has downloaded, open it in the spreadsheet program of your choice.